Introduction

Welcome to IkonWorkHire! We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with the Jamaican Data Protection Act. This privacy policy explains how we collect, use, and protect your data, particularly in relation to our use of AI technology on this website.

 

Identity of the Data Controller

IkonWork is operated by IKONSPOT Limited located at 17 Roosevelt Avenue, Kingston 6, Saint Andrew, JAMAICA.

 

Data Protection Officer

Our Data Protection Officer (DPO) is responsible for overseeing questions regarding this Privacy Policy. You can contact our DPO at dpo@ikonwork.com.

 

Product and Platform

As a Visitor of our Platform or User of our Products, the collection, use, and sharing of your personal data are subject to this Privacy Policy and updates. This Privacy Policy applies to your use of our Products and our Platform.

 

What Data We Collect

• Personal Identification Information: Name, email address, phone number, and other contact details.
• Professional Information: Resume details, job history, education, skills, and references.
• Communication Data: Email exchanges, messages via WhatsApp, and other communication channels.
• Interview Data: Voice analysis, skills assessment results, and interview notes.
• Background Check Data: Documents and verification details collected during the hiring process.

 

Data We Collect for AI

You create your profile (a complete profile helps you get the most from our Products). Our products require certain information to perform predictions and to learn and improve, and for that, we encourage sharing more information as long as it is restricted to our Legitimate Interests. However, for the training, improvement, or enhancement of our products, all information commonly referred to as “Personally-Identifiable Information” (“PII”) or “PII-data,” such as your first and last name, your email, and phone number, are excluded automatically from any automated or artificial learning, improvement, or enhancement. We attempt to use all other data, such as your skills or previous job titles and achievements, as anonymized data for machine learning purposes and technological enhancement.

 

How We Use Your Data

• Multi-Channel Sourcing: To maximize candidate reach and manage applications.
• Branded Career Site: To personalize and promote career sites.
• Candidate Engagement: To capture applicant information and personalize communications.
• Custom Screening: To simplify the screening process with customized questions.
• Smart Interviews: To evaluate candidates based on various assessment tools.
• Digital Offer Management: To manage job offers and track acceptance.
• Online Background Checks: To conduct and verify background checks.
• Automated Reference Checks: To automate the reference check process.

 

How We Share Information

• Our Services: Information on your profile and the content you share (such as posts, likes, and comments) is visible to others based on your settings. Your profile is visible to all members and customers and can also be visible to non-members and third-party search engines depending on your settings.
• Employers: We provide employers with access to resumes and contact information of potential candidates to facilitate employment opportunities.
• Related Services: We share your data with our affiliates to provide and develop our services.
• Service Providers: We share your data only with necessary third-party service providers such as, but not limited to, the provider of our video recording APIs, translation, and speech-to-text APIs.
• Legal Disclosures: We may share your data when required by law or to protect rights and safety. We try to notify you of legal demands unless prohibited by law.
• Change in Control or Sale: If our business is sold or merged, your data may be shared with the new entity but will continue to be used in accordance with this policy.

 

Automated Decision-Making and Profiling

Ikonwork Hire uses AI for automated decision-making and profiling to enhance the recruitment process:

• Voice Analysis: To assess candidate authenticity and suitability.
• Skills Assessment: To evaluate and shortlist candidates based on AI-recommended assessments.
• Custom Screening and Smart Interviews: To make informed hiring decisions.

 

Rights to Access and Control Your Personal Data

• Delete Data: Request deletion of all or some of your personal data.
• Change or Correct Data: Edit your data through your account or request changes if it's inaccurate.
• Object or Limit Use: Ask us to stop or limit the use of your personal data.
• Access and Transfer Data: Request a copy of your personal data or transfer it in a machine-readable format.
• Automated Processing: Object to automated decision-making and request human intervention.

 

Data Retention

We retain personal data for as long as is necessary to meet the purposes for which it was originally collected or to satisfy our legal obligations. Most data is deleted within 30 days, but some may be retained for legal, regulatory, and security reasons or to fulfill specific requests.

 

Security

We use reasonable security measures to help protect your personal data. We intend to make your experience as secure as possible by protecting personal data covered by this policy against loss, misuse, alteration, or unauthorized access via safeguards like HTTPS and regularly monitoring for vulnerabilities and attacks. While we strive to protect your data, we cannot guarantee complete security.

 

Cross-Border Data Transfers

We store and process data both inside and outside of Jamaica using legal mechanisms that comply with the Data Protection Act and ensure lawful data transfers. Different countries may have varying levels of data protection.

 

Lawful Bases for Processing

• Data Collection: We collect and process your data based on lawful bases such as consent, contract, and legitimate interests.
• Your Rights: You can withdraw consent or object to data processing at any time by adjusting your settings. Contact our Data Protection Officer for questions.

 

Direct Marketing

We do not share your personal data with third parties for their direct marketing without your permission.

 

Children’s Privacy

We do not collect information from children under 13. If a child provides us with data, contact us at support@ikonwork.com for deletion.

 

Updates to This Policy

We may update this policy from time to time. Changes will be communicated appropriately. Check the "last updated" date for updates.

 

Contact Information

For any questions or to exercise your rights, please contact us at support@ikonwork.com or:

IkonWork c/o IKONSPOT Limited, 17 Roosevelt Avenue, Kingston 6, Saint Andrew, JAMAICA

 

This Privacy Policy was last updated on 2024-09-09.